Here are 10 Reasons To Simplify your processes:
- The process is too long
If the process is too long, the people using it are less like to follow it to the tee because it is difficult to follow.
- Too many steps to complete the process
Rather break the process into chunks to make it easy to understand and easy to follow.
- Too many references
Referencing to multiple documents or people, leads to straying.
- Too much jargon
Define all the terminology – this is especially helpful for new recruits and customers.
- Too many people in the process
Too many people the process increase the risk of errors and delays.
- Too many reviews
Use checklists for individuals to check their own work before moving on.
- The process takes too long
Look for ways to do things quicker without compromising the quality. Delays make room for interruptions and incomplete tasks.
- Unsynchronized activities
Loosely related activities that occur in their own time-frame are hard to coordinate. Synchronize them.
- Important information is omitted
By leaving out bits of necessary information for the sake of saving time or space, increases the risk of process failures.
- Too many “big words” and long sentences.
Using too many “big college words” and stuffing a lot of information into long sentences or paragraphs introduces unnecessary complexity.
Complexity is one of the enemies of consistency and quality.